• Transport Management System (TMS)
• Vehicle Movement
• Rate Card
• Manifest / GC / Trip-sheet
• Trip Acknowledgement (Proof of Delivery)
• Billing / Invoicing
• Receipts / Hire Collections
• Daily vehicle movement Entries & Reports
Managing Hire / Vendor fleets are made easy in Ginga fleets transportation management systems where you can able to compute buying rates and selling rates and crossing earned etc. All payments including advances, settlements against movements or on account payments to the suppliers can be processed easily.
• Private Lorry Advances Report
• Private Lorry Payments Consolidated Report
• Private Lorry Outstanding
• Crossing (Margin) Earned — Trip-wise, Vendor-wise, Route-wise
This module is all about driver management services that ensure that the vehicles trip movements are directly co-related to the driver master to ensure smooth driver trip settlements. All the advances to the driver are sorted either on trip advances or salary advances. Any advances from the other centers/branches are also captured and will be listed at the time of settlements, which helps avoid manual intervention. In simple terms, this is typical truck driver software that facilitates easy transportation truck driver management.
• Trip-wise, location wise expenses can be fixed which will eliminate overpays or underpay by way of sealed budget.
• Settlements are made available both vehicle-wise and driver-wise.
• Pending unsettled advances can be listed out both Driver and vehicle wise.
• Consolidation of all the 4 heads in one trip settlement sheet, i.e., movements performed by driver, fuel / coupon advances, advances from branches, other misc. expenses related to the trips.
• Trip-wise Profitability Report
• Pending Advances Report
• Driver Payment History
• Unsettled Trips Register
• All the driver advances against trip expenses and salary advances are recorded.
• Complete Driver Details and trigger the alerts for expiry of Driving Licenses.
Cash / Bank / Payments / Receipts / Journals
Accounting for transportation business forms an integral part of the entire system. The higher financial dealings make accounting software for transport businesses a necessity. Transportation accounting is made easy with the Finance Module as it is completely integrated into the system. Financial Accounting is complete and totally integrated with all other modules. It includes final statements like the ledger book, profit & loss statement, trial balance etc. and also other statements like the cash book, bank book etc. Statuary forms have also been taken care of. This system includes analysis such as cost center analysis as well.
Cash / Bank / Payments / Receipts / Journals
Accounting for transportation business forms an integral part of the entire system. The higher financial dealings make accounting software for transport businesses a necessity. Transportation accounting is made easy with the Finance Module as it is completely integrated into the system. Financial Accounting is complete and totally integrated with all other modules. It includes final statements like the ledger book, profit & loss statement, trial balance etc. and also other statements like the cash book, bank book etc. Statuary forms have also been taken care of. This system includes analysis such as cost center analysis as well.
• Ledger Balance
• Day Book
• Daily Cash Statement
• Profit And Loss
• Trial Balance
• Balance Sheet
• Setoff report
• Customer/Supplier Outstanding
• Cost center Register
• Vehicle profitability based on Cost center
Ginga fleets 's integral part of resource planning is through the ideal workshop management system. The software for workshop management aids in easy monitoring of the process apart from making it cost effective.
• This vehicle workshop management system facilitates maintenance to be categorized based on the type of activity such as — Preventive, Scheduled, Corrective or Emergency.
• Complete maintenance activities with the items used and the cost involved including labor cost is monitored.
• Past Maintenance history of the vehicle is maintained, which makes it easier to trace problems in the vehicle.
• Maintenance budgeting can be done as a list of activities due and the estimated cost is available for any given period.
• Periodic Maintenance of vehicles will be reminded to the user in advance.
• Facilitates analysis of maintenance cost based on the location of the maintenance — In-house /Outsourced / on road.
• Details such as Reorder level (ROL), Reorder quantity (ROQ), Max level, Bin number etc., are captured for every item in the store.
• Based on the ROL report generated from the system, items that need to be purchased can be identified.
• Materials are issued from the store against to Job Card. Also Material return from workshop will be handled.
• The current stock position is known at any point of time, at all the branches of the company.
• FSN (Fast / Slow / Non Moving) analysis can be done.
• The Proper Cycle of Purchases is ensured and thus pilferages of any type can be arrested.
• The system includes the raising of a purchase order, then the goods receipt wherein details about the goods received against the order placed.
• Purchase Bills will be generated against which the Payment made to the suppliers.
• The necessary accounting is done using a suitable accounting method at all stages.
Ginga fleets is an integration of all kinds of maintenance management that are the main stay of a transportation business. The fuel management system software is integrated with tyre management solutions aid in having better control and monitoring of recurring expenditure. Embedded into the system are; fuel tracking software, fuel management software, fuel monitoring software, tyre maintenance software, etc.
• This includes Periodic administrative activities such as Fitness Certificates/ Insurance / Taxes / Permits etc.
• Reminders are triggered at predefined intervals and are displayed at the time of login.
• Reminders can be either sent through SMS or auto emailed to user defined mail ID's
• Fuel Indent will be generated for every filling along with the details such as filling station, cash /credit purchase etc.,
• Fuel mileage maybe determined based on the vehicle number or for a group of vehicles or based on the fuel supplier.
• The fuel purchase is completely integrated with the accounts module.
• Tyres may be mounted or removed at any of the branches and on road, and all the details are tracked.
• Complete History of the tyres is maintained which holds information such as the vehicle number,the position (Rear Left Inner etc.) and the mileage done for every mount of the tyre.
• Similarly the complete rebuild history is also maintained.
• Tyre Module is integrated with accounts and inventory modules.
• All the data is kept track and at any given point of time, the tyre in any vehicle can be known including the tyre details such as Kilometers done etc. tracked along with its performance.
